How StoreSync Helps Kino’s Coffee Manage Three Locations

TLDR

A third coffee shop brings far greater operational demands than simply adding another address. Stock moves differently, staff need clear instructions, recipes must stay accurate, and managers need to know what is happening without visiting every store. Kino’s Coffee experiences this every day across its locations in Cissna Park, Paxton, and Rantoul, Illinois. StoreSync gives the team one place to manage behind-the-counter work, from inventory and recipes to schedules, costs, and daily checklists.

How StoreSync Keeps Three Kino’s Coffee Locations in Sync

Kino’s Coffee began in Cissna Park in 2019 with a simple goal: serve great coffee and treats in a place where the local community feels welcome. The business has since expanded into Paxton and Rantoul, bringing the same experience to three Illinois towns.

For Jared and his team, growth also changes what happens behind the counter. Each location has different stock levels, employees, equipment, and daily needs. Still, a customer walking into Rantoul should receive the same quality and service as someone ordering in Cissna Park or Paxton.

That consistency depends on many small details. Every barista needs the current recipe. Managers need accurate costs when reviewing the menu. Each shop must know what it has in stock and what needs to be ordered. Opening and closing tasks need to happen at the right time.

StoreSync keeps those details in one place. Staff can find the information they need during a shift, managers can follow activity across locations, and the owners can see how the wider operation is running without chasing updates from separate stores.

The aim is simple: give every location a clear way to work while allowing each team to focus on serving customers.

StoreSync Was Built Behind the Counter at Kino’s

StoreSync comes directly from the way Kino’s runs its business.

Square sits at the center of the operation. Per Diem manages the customer experience through mobile ordering, online ordering, loyalty, and push notifications. Together these tools give Kino’s a strong foundation for taking orders, serving customers, and building repeat business.

Jared saw an opportunity to create the same kind of focused experience for everything happening inside the shops. Inventory, recipes, food costs, schedules, checklists, equipment records, and team resources all play a role in the day, but they are easier to use when they are connected.

That idea became StoreSync.

Because the platform was built inside the coffee shop, the team could test it during real shifts. They could see how managers used it, where employees needed clearer steps, and which tasks took too much time. The product improved through daily use across all three shops.

This hands-on experience is important. Coffee shops have details that can be difficult to understand from the outside. Milk may arrive by the case but be counted by the carton. One seasonal drink can contain several ingredients with changing prices. A recipe update needs to reach every employee before the first customer orders it.

StoreSync is shaped by those real situations. It is not based on how someone thinks a coffee shop should run. It comes from how Kino’s actually runs each day.

From Stock Counts to Shift Schedules, Everything Has a Place

The work inside a store is connected. A recipe determines which ingredients are used. Ingredient prices affect the cost of a drink. Sales change stock levels. Staffing decisions shape labor costs. A completed closing checklist prepares the store for the next morning.

StoreSync brings these parts of the day into one system.

The team can count ingredients and supplies by location, giving managers a current view of what is available. Recipes provide one reliable source for quantities and preparation steps. Costing tools help Kino’s understand how supplier price changes affect items on the menu.

Scheduling connects through Square Scheduling and Team, keeping staff planning close to the rest of the operation. Online checklists give employees a clear view of recurring tasks. Equipment details and internal resources are also available when someone needs them.

That means Jared and his managers can move from inventory to recipes, costs, schedules, or tasks without rebuilding the full picture from separate places. Staff spend less time looking for instructions and have a clearer understanding of what needs to happen during each shift.

For a three-location coffee business, that visibility helps everyone stay aligned without adding unnecessary work to an already busy day.

A Clearer Way to Run Three Different Locations

Cissna Park, Paxton, and Rantoul share Kino’s name, menu, and customer experience. Behind the counter, though, each shop has a day of its own. Staffing needs change, supplies move at different rates, and one store may need attention in an area that is running smoothly elsewhere.

Kaeb does not need every shop to follow an identical routine. He needs each one to work from accurate information. StoreSync gives managers access to the records connected to their shop, while Jared can follow the business across all three.

That makes consistency much easier to manage. A recipe does not change depending on who is working. A task does not rely on someone remembering to send a message. The information is already there when the team needs it.

How Square, Per Diem, and StoreSync Fit Together

The technology setup at Kino’s is easy to understand because each product handles a different part of the business.

Square handles payment processing and recording sales activity. Per Diem takes care of the customer experience. Through Kino’s app and online ordering site, customers can order ahead, earn rewards, and receive updates from the brand.

StoreSync focuses on what happens inside the shops. It connects the operational work with information from Square, giving Jared and his managers a better way to manage the day behind each order.

The three products do not compete for the same role. They work around the same business from different sides. Square records the sale, Per Diem helps bring the customer back, and StoreSync helps the shops stay prepared for what comes next.

Final Thoughts

StoreSync began because Jared needed a better way to run Kino’s across three towns. Building it inside an active coffee business means the product continues to be shaped by real shifts, real employees, and real operating decisions.

If you’re a coffee shop owner, you can now have access to the same system. The company is also preparing to exhibit at Coffee Fest Dallas in October, where Jared and his team will introduce it to a wider group of operators.

Its story is still closely tied to Kino’s, and that is part of what makes it interesting. This is a product built by people who serve coffee, manage shops, and deal with the details that come with growth every day.